J.D. WILLIAMS & COMPANY LIMITED
Company number: 00178367
Reporting period:
29 August 2024 to 1 March 2025
Report filed on:
28 March 2025
Approved by:
Dominic Appleton
Payment statistics
Average time taken to pay invoices: 47 days
Invoices paid:
- within 30 days: 22%
- in 31 to 60 days: 50%
- in 61 days or more: 28%
Late and disputed:
- payments due in the reporting period which have not been paid within the agreed period: 32%
Payment terms
Shortest standard payment periods
1 days
Longest standard payment period
60 days
Standard payment terms
JD Williams have multiple payment terms, ranging from immediate payment to 60 days. This is dependent upon the type of product and the geographical location of where that product or service is being sourced from. JD Williams group have been working on clearing aged creditor balances during the reporting period.
Were there any changes to the standard payment terms in the reporting period?
Answer not provided
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
60 days
No further comment provided
Any other information about payment terms
N/A
Dispute resolution process
Query on unpaid invoice • Request outstanding invoice number from the supplier • Search in Accounts Payable system to see if invoice is showing on supplier account • If invoice is present & validated advise supplier of payment date determined by due date • If invoice is not present on the account, check our interface management system to identify if has been received. If yes, determine reason for rejection and advise supplier of issue, then request invoice to be resent • If invoice has never been received, contact supplier to request a copy to be sent direct to the correct Invoice submission email address reinforcing the Group’s requirements for invoice submission • We proactively request supplier statements showing all outstanding items and use this to reconcile vs the supplier account on our ledger. Copies of any missing invoices or credits will be requested and sent to the correct Invoice submission email address for processing Query regarding payment received by a supplier • If a supplier queries a payment which they have received then we request the relevant account details, payment date & amount received by them to search for the transaction in our Accounts Payable system (Oracle) • Accounts Payable will check the relevant payment and advise if it has been paid into the account that the supplier has advised • Accounts Payable will then confirm which invoice & credit note number’s the payment was settling Query regarding payment never received • when a supplier advises they have never received the payment detailed in the remittance advice we will locate the relevant invoice and cross reference the payment details in HSBC • Accounts Payable will then check to identify whether it has cleared or has been returned to our account by the bank If payment has been returned we will identify the reason for failure and contact the supplier for the correct information, we will then amend the supplier account details when received in writing and resend the failed payment.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Prompt Payment Code must commit to paying 95% of their invoices within 60 days.
No, this business has not signed up to a code of conduct or standards on payment practices.
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
Yes
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No