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THE UNIVERSITIES AND COLLEGES ADMISSIONS SERVICE

Company number: 02839815

Reporting period:
1 August 2022 to 31 January 2023

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This information is as reported by the business, and responses are in their own words.

This report was filed on 1 March 2023

and approved by Thomas Chambers

Payment statistics

Average time taken to pay invoices: 41 days

Invoices paid:

• within 30 days: 32%
• in 31 to 60 days: 57%
• in 61 days or more: 11%

Invoices due but not paid within agreed terms: 65 %

Payment terms

Shortest standard payment period

0 days

Longest standard payment period

60 days

Standard payment terms

UCAS’ standard payment terms are 60 days from receipt of invoice, although specific terms may be agreed in advance for significant contracts, or where special conditions arise. Full terms can be found at http://www.ucas.com/corporate/about-us/terms-and-conditions/ucas-terms-and-conditions-contractors-and-suppliers/ucas-group-terms-and-conditions-supply-goods-and-services

Were there any changes to the standard payment terms in the reporting period?

No

Maximum contractual payment period agreed

180 days

Any other information about payment terms

N/A

Dispute resolution process

UCAS aims to pay all its suppliers within the agreed terms. The organisation’s purchase order system is overseen by the Commercial team, and UCAS operates a dedicated email inbox for supplier invoices, to ensure efficient receipt and processing. In the event of any queries or disputes, the Accounts Payable team may be contacted via email or telephone in the first instance. If a dispute cannot be resolved by the team, it may be escalated first via the Financial Controller or the original requisitioner, and, if necessary, to the appropriate Head of Department.

Other payment information

Has this business signed up to a code of conduct or standards on payment practices? If so, which?

For example, signatories to The Prompt Payment Code must commit to paying 95% of their invoices within 60 days.

No

Does this business offer e-invoicing in relation to qualifying contracts? This is where suppliers can electronically submit and track invoices. It’s not just allowing suppliers to email them an invoice.

No

Does this business offer supply chain finance? This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.

No

Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?

No

During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?

No