GOV.UK
CDW LIMITED
Company number: 02465350
Reporting period:
1 July 2022
to 31 December 2022
This report was filed on 30 January 2023
and approved by William Cheverton
Payment statistics
Average time taken to pay invoices: 40 days
Invoices paid:
- within 30 days: 17%
- in 31 to 60 days: 76%
- in 61 days or more: 7%
Invoices due but not paid within agreed terms: 13 %
Payment terms
Shortest standard payment period
14 days
Longest standard payment period
90 days
Standard payment terms
CDW has standard payment terms of 30 days end of month but has negotiated standard payment terms of between 14 and 90 days from invoice date of a properly submitted Invoice. A properly submitted invoice is one that:
- Is delivered on time in accordance with the contract
- Is for the correct sum
- Includes the date, supplier name, contact details and bank details
- Quotes a valid CDW Limited Purchase Order number
- Is submitted to CDW Limited in accordance with the specific instructions detailed on our purchase orders; the default delivery point being payables@uk.cdw.com
Were there any changes to the standard payment terms in the reporting period?
Yes – Any term changes are agreed with the supplier in line with our tender process.
Were suppliers notified or consulted about these changes before they were made?
Yes – Any term changes are agreed with the supplier in line with our tender process.
Maximum contractual payment period agreed
90 days
Any other information about payment terms
CDW Limited generates five payment runs a week
Statistics are based on when invoices are paid by CDW Limited.
We are unable to record when the payment has credited the suppliers accounts, this may vary dependent on the payment file type (usually a BACS payment).
Direct Debit payments will be taken by the supplier based on an agreed mandate and schedule.
Credit notes and Invoices that are settled through a credit note are not included within these statistics.
Invoices paid on time with contractual payment terms >60 days have been omitted from this report
Dispute resolution process
CDW's accounts payable team, supported by our Purchasing team and Supplier Management Team offer support through to query resolution to all suppliers. The payables team can be contacted by email or telephone and each supplier has a dedicated representative for their account. There are no fixed timescales in relation to this as it depends on the complexity of the matter.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Prompt Payment Code must commit to paying 95% of their invoices within 60 days.No
Does this business offer e-invoicing in relation to qualifying contracts? This is where suppliers can electronically submit and track invoices. It’s not just allowing suppliers to email them an invoice.
Yes
Does this business offer supply chain finance? This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No