GOV.UK
TRELLEBORG OFFSHORE UK LIMITED
Company number: 01369166
Reporting period:
1 January 2019
to 30 June 2019
This report was filed on 10 July 2019
and approved by John Drury
Payment statistics
Average time taken to pay invoices: 56 days
Invoices paid:
- within 30 days: 16%
- in 31 to 60 days: 31%
- in 61 days or more: 53%
Invoices due but not paid within agreed terms: 24 %
Payment terms
Standard payment period for qualifying contracts
75 days
Standard payment terms
TERMS & CONDITIONS OF PURCHASE (GOODS) 2017
1. Definitions ‘Seller’ means the person who sells or agrees to sell the goods to Trelleborg Offshore or performs or agrees to perform services for Trelleborg Offshore. ‘Conditions’ means the terms and conditions set out in this document and any special conditions agreed in writing by Trelleborg Offshore. ‘Delivery Date’ means the date specified by Trelleborg Offshore by which the goods are to be delivered or the services are to be performed. ‘Goods’ means the articles which Trelleborg Offshore agrees to buy from the Seller including ancillary services provided by the Seller. ‘Order’ shall mean the Purchase Order, these Terms and Conditions and all other documents incorporated by the Purchase Order. In the event of conflict between the documents they shall have priority in the order Purchase Order, Terms and Conditions and then each other document in the order stated in the Purchase Order. ‘Price’ means the price for the Goods including carriage, packing, duty and insurance but excluding VAT. ‘Trelleborg Offshore’ means the buyer Trelleborg Offshore UK Ltd.
2. Anti-Corruption
2.1. Seller shall:
a) comply with all applicable laws, statutes, regulations relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010 and not engage in any activity, practice or conduct which would constitute an offence under the Bribery Act 2010 whether or not such activity, practice or conduct is carried out in or outside the UK;
b) comply with the Trelleborg Offshore Anti-Corruption Policy;
c) promptly report to Trelleborg Offshore any request or demand which if complied with would amount to a breach of either this Agreement or the Trelleborg Offshore Anti-Corruption Policy;
d) ensure that any person associated with it who is performing services [or providing goods] in connection with this Agreement does so only on the basis of a written contract which imposes on and secures from such person terms equivalent to those imposed on the Seller in this clause.
e) indemnify, keep indemnified and hold harmless Trelleborg Offshore in full and on demand from and against all liabilities (including without limitation any tax liability), direct, indirect and consequential losses, damages, claims, proceedings and legal costs, judgments and costs (including without limitation costs of enforcement) and expenses which Trelleborg Offshore incurs or suffers directly or indirectly in any way whatsoever as a result of a breach of this clause.
2.2. Breach of this clause shall be deemed a material breach of this Agreement entitling Trelleborg Offshore to terminate this Agreement immediately, and following such termination Trelleborg Offshore shall not be liable to pay any compensation, costs or any further remuneration, regardless of any activities carried out or agreements with third parties entered into before termination.
3. Agreement Trelleborg Offshore agrees to purchase and receive, and the person, firm, or entity whose name and address is set out overleaf, agrees to sell and deliver the goods and perform the ancillary services (if any) specified in this order, subject to the terms and conditions.
4. Conditions Applicable The written acceptance of the order or delivery of the goods or the commencement of any work or the performance of any services by the Seller shall be deemed conclusive evidence of the Seller’s acceptance of this order and all its terms and conditions. Any conditions or stipulations issued or made by the Seller which are inconsistent with, or which purport to modify or add to these conditions in any way whatsoever shall not have effect unless expressly accepted in writing by Trelleborg Offshore.
5. Quality and Fitness for Purpose Goods supplied under this purchase order shall conform strictly to the specifications, manufacturing instructions or other descriptions given in respect of them, shall be of the prescribed standard of purity and composition and shall be of merchantable quality and fit for the purpose intended (or their usual purpose if no purpose is specified). They shall comply with all applicable UK, and European statutory requirements and standards and such other standards as are specified in the Purchase Order. In ascertaining whether a specific article is required to be fit for any particular purpose, no account shall be taken of the fact that such article is sold under its patent or trade name. All services rendered pursuant to this purchase order shall be of first class quality and goods which any result from services shall comply with paragraph one of this section.
6. Inspection The seller shall permit inspection and testing of the goods prior to dispatch, but such inspection by or on behalf of Trelleborg Offshore shall not relieve the Seller from responsibility or liability, nor in any way imply acceptance of the goods. In addition Trelleborg Offshore will, on reasonable request, be given facilities to check manufacturing progress under this order. If Trelleborg Offshore is not reasonably satisfied that the goods or their manufacture or processing comply in all material respects with the purchase order, the Seller, without extra cost to Trelleborg Offshore, shall take all necessary steps to ensure due compliance.
7. Packing and Dispatch All goods must be securely and properly packaged to prevent deterioration or damage during transit. No charges will be allowed for packing materials or containers unless agreed in writing by Trelleborg Offshore. An advice note must be sent when the goods are dispatched and a delivery note must accompany the goods. Both must state the Trelleborg Offshore purchase order number, whether the consignment represents the whole or part of the order. A Certificate of Conformity and/or Certificate or Origin, where requested, must accompany the goods.
8. Delivery The goods must be delivered to the locations, in the quantities and at the time stated in the order and in full. The delivery time is of the essence of this contract. Delivery shall be in accordance with DAP at the location stated in the Order, in accordance with ICC Incoterms 2010, unless the Order states otherwise. If the Seller fails to deliver all of the goods in accordance with the contract at the delivery time then without prejudice to the rights of Trelleborg Offshore for breach of contract Trelleborg Offshore may terminate the contract. In this event, without prejudice to Trelleborg Offshore’s other remedies the Seller shall promptly collect any Goods which have been delivered. The Seller hereby agrees to pay and indemnify Trelleborg Offshore against all additional expenses, losses and costs reasonably incurred as a result of the failure to complete delivery at the specified time. In the event the Seller shall fail to deliver the Goods in accordance with the delivery dates specified in the purchase order, Trelleborg Offshore shall have the option of accepting delivery at a later date, in which case the Seller shall be liable to Trelleborg Offshore for liquidated damages. Unless different amounts are stated in the Purchase Order, the amounts of such liquidated damages shall be limited to 0.5% of the full Purchase Order value, per day or part of a day of delay, up to a maximum of 15% of the full Purchase Order value. The parties agree that all amounts of such liquidated damages for which the Seller may become liable are a genuine pre- estimate of the losses which may be sustained by Trelleborg Offshore in the event of the Seller’s failure in his respective obligations under the order and are not a penalty.
9. Title and Risk The title in the goods shall pass to Trelleborg Offshore as and when any part of the Goods are identified as being applied to the Order or when the Goods have been paid for by Trelleborg Offshore whichever is the earlier. All such goods which remain in the possession of the Seller shall be marked as the property of Trelleborg Offshore and kept in a separate area wherever possible, and Seller shall insure the same on an All Risks basis for the full replacement value thereof. Notwithstanding the passing of title, Goods owned by Trelleborg Offshore and in the possession of the Seller, shall be at the risk of the Seller and shall be insured on an ‘All Risk’ basis for the full replacement value until delivery. Where Trelleborg Offshore notifies damage or loss in transit the Seller shall take immediate action to repair or replace, free of charge, such goods and due delivery shall not be deemed to have taken place until replacement or repaired goods have been delivered. Trelleborg Offshore reserves the right to hold such damaged Goods at the Seller’s risk or to return them at the risk and expense of the Seller.
10. Acceptance and Rejection of the Goods Trelleborg Offshore shall not be deemed to have accepted any part of the goods until after the Goods have been inspected and it is ascertained that they are in accordance with the contract. Trelleborg Offshore may reject Goods which are not in accordance with the contract until a reasonable time after such inspection. Upon such rejection Trelleborg Offshore shall, without prejudice to any other rights, be entitled to seek an alternative supply and the Seller agrees to pay any additional expense and costs reasonably incurred as a result of such rejection. Trelleborg Offshore may set off against any payment due to the Seller (whether under the contract or otherwise) the additional price of such replacement Goods. Unless within a reasonable time of receipt of notice of rejecting the Goods the Seller collects such Goods Trelleborg Offshore will return them to the Seller at the risk and expense of the Seller or, at Trelleborg Offshore’s sole option, dispose of them as the Trelleborg Offshore shall think fit (provided that if Trelleborg Offshore sells such goods an account will be made to the Seller for the net proceeds of such sale).
11. Suspension and Termination
11.1. Trelleborg Offshore shall have the right to suspend performance of the Order at any time. Unless the suspension is caused by any default of Seller, then Trelleborg Offshore shall be responsible for any actual and reasonable costs incurred by Seller as a result, and the time for delivery shall be extended to reflect the period of suspension. If the suspension is caused by any default of Seller, then Seller shall not be entitled to any payment or extension of time as a result
11.2. Trelleborg Offshore can terminate the Order at any time for its convenience, and shall pay Seller for all Goods delivered in accordance with the Order, or which have been manufactured and are incapable of being sold or re-used, subject to their delivery to Trelleborg Offshore if required, together with the actual and reasonable costs of termination, but not for loss of future profit or overhead recovery
11.3. Trelleborg Offshore may terminate the Order for default if (a) the Seller becomes insolvent, or is subject to proceedings for liquidation, receivership, administration, or any equivalent process, (b) delivery will inevitably be delayed beyond the date on which the maximum amount of liquidated damages becomes payable, or (c) Seller is in material or persistent default under the Order, and fails to remedy the same within seven (7) days of receiving written notice from Trelleborg Offshore (where such default is capable of remedy. In such case, Trelleborg Offshore may terminate the Order or any part thereof, and recover any sum paid beyond the value of Goods delivered in accordance with the Order. Seller shall be responsible for all additional costs incurred in procuring alternative Goods.
12. Warranty The Seller warrants that the Goods supplied shall be new, in accordance with the quality and other standards in Clause 5, of merchantable quality, in accordance with sample (if any), fit for the purpose intended (and, if none is specified, their usual purpose), sold with good and marketable title free of all liens and encumbrances, free from all defects in design (to the extent that design is performed by Seller) and manufacture, and in compliance with all applicable laws. In the event that any Goods do not comply with this warranty within twenty four (24) months of acceptance by Trelleborg Offshore (or such other period as may be stated in the Order), Seller agrees to replace or repair the same at its sole expense, and any items repaired or replaced shall be warranted for the balance of the original warranty period or twelve (12) months from completion, whichever is the longer. Trelleborg Offshore shall be entitled to assign the benefit of this warranty to the client to whom the Goods are to be supplied.
13. Payment and Price The price of the Goods will be the price of the Order unless otherwise agreed by Trelleborg Offshore in writing. Payment will be made 60 days after the end of the month in which the Goods are delivered or a valid invoice is received, whichever is the later. Trelleborg Offshore may set off any sums due to the Seller against sums due from the Seller to Trelleborg Offshore.
14. Proprietary Rights The Seller warrants that the sale or use of the goods or the supply of the services within the Order, in any part of the world, will not infringe any patent, registered design, trade mark or other proprietary rights of the Seller or any other person and the Seller agrees to indemnify and hold harmless Trelleborg Offshore against all actions, judgments, claims, costs and expenses (including legal fees) resulting from actual or alleged infringement of any such rights whatsoever.
15. Intellectual Property and Disclosure Where any specifications or designs of the Goods or any of the Goods have been provided to the Seller, or Seller has developed such specifications, designs or Goods at the request of Trelleborg Offshore, the copyright, design right or other intellectual property in them shall become or remain the property of Trelleborg Offshore and Seller shall take all reasonable steps to allow Trelleborg Offshore to register such rights. All specifications, patterns, drawings, photographs, samples and information provided by Trelleborg Offshore to the Seller are strictly confidential and shall remain the exclusive property of Trelleborg Offshore. In the case of documents and drawings neither their existence nor their contents shall be communicated to any unauthorised person and the Seller shall return all such items, including any physical or electronic copies made, or, at Trelleborg Offshore’s option, provide evidence that the same have been destroyed or deleted, on demand. No intellectual property of Trelleborg Offshore (whether or not registered) shall transfer to Seller as a result of the Order, and Seller’s right to use the same shall be restricted to the performance of the Order.
16. TRELLEBORG OFFSHORE Property and Process. All patterns, dies, tools, moulds, blocks plates and other materials, equipment, working instructions and process supplied by Trelleborg Offshore or supplied by the Seller at Trelleborg Offshores’s expense shall remain or become the property of Trelleborg Offshore. The Seller shall maintain all such items in good order and condition, shall clearly mark the items as Trelleborg Offshore property and insure the same on an ‘All Risks’ basis for their full replacement value. The Seller shall not use them or cause them to be used for any other purpose than the supply of Goods to Trelleborg Offshore and shall return all such items on demand in the same condition as they were received, fair wear and tear excepted.
17. Indemnity The Seller shall indemnify and hold harmless Trelleborg Offshore against all claims, loss and damage which results from the Sellers failure to comply with the terms of the order, or the Seller’s performance of the order or the Seller’s failure to perform. Seller shall further indemnify and hold harmless Trelleborg Offshore against any claim arising from the death of or injury to personnel of the Seller or damage to Seller’s property, or for any pollution emanating from the property or equipment of Seller, however caused, including as a result of negligence or breach of duty (whether statutory or otherwise) or strict liability. The Seller shall at all times insure and keep itself adequately insured with a first class insurer against all insurable liabilities under the order and in particular against its liabilities under this paragraph and against the consequences of any act or default of the Sellers employees whilst on Trelleborg Offshore property (and ensure that its subcontractors do likewise) in respect of all periods during which any of the Sellers employees or his subcontractors are in the execution of this order. The insurance arranged under this section shall be for a sum of at least one million pounds (£1,000,000) per incident or the minimum amount required by law, whichever is the greater. The Seller shall on request, produce the relevant policy and evidence of the current premium. The Seller shall ensure that its insurers waive all rights of recourse against Trelleborg Offshore.
18. Subcontractors and Assignment The Seller shall not assign, subcontract or dispose of any of its obligations under the order without the prior written consent of Trelleborg Offshore. Notwithstanding any subcontract or assignment of the order the Seller shall remain exclusively responsible to Trelleborg Offshore for due performance of the order. Trelleborg Offshore shall be entitled to assign or novate the Order to an affiliate or to their client.
19. Force Majeure Neither party shall be liable if performance of this order is prevented by any cause whatsoever beyond that party’s control, and which the party concerned could not reasonably have anticipated or provided against, including, without limitation, all forms of government interventions, strikes or lockouts (other than those restricted to the personnel of the Seller), fire, flood, subsidence, sabotage or accident. The party affected by force majeure shall notify the other party promptly, and shall take all reasonable steps to mitigate the effects of such event. If a force majeure event continues for thirty (30) days, Trelleborg Offshore shall have the option of cancelling the Order without further liability.
20. Waiver No forbearance, delay, waiver or indulgence by Trelleborg Offshore in enforcing its rights under this contract shall prejudice its right to do so in the future, and no waiver shall be effective unless confirmed in writing.
21. Severance Any provision of this contract which is or may be void or unenforceable shall to the extent of such invalidity or unenforceability be deemed severable and shall not affect any other provisions of this contract which will continue to be binding on both parties.
22. Consequential Loss Save as provided in clause 2.1(e) or in relation to liquidated damages, neither party shall be liable to the other for any indirect or consequential losses, howsoever caused. For the purpose of this clause “consequential losses” shall include, but not be limited to, loss of actual or anticipated profit, loss of use, loss of revenue, loss of overhead recovery, loss pf product or production or loss of opportunity.
23. Governing Law and Dispute Resolution The terms of this order shall in all respects be construed and have effect according to English Law and the parties agreed to submit to the exclusive jurisdiction of the English Courts.
24. Third Parties No third party has any right to enforce the Order, or to be consulted in respect of any amendment to or termination of the same.
Were there any changes to the standard payment terms in the reporting period?
No
Maximum contractual payment period agreed
75 days
75 days is based on our standard terms of 60 day net monthly. To calculate this we have taken 60 days plus half a month (15 days) to arrive at the 75 days. To convert our net monthly terms into the number of standard days.
Any other information about payment terms
N/A
Dispute resolution process
In the case of a dispute with a supplier over payment of a due invoice, the supplier should in the first instance raise the dispute with Procurement Specialist for each particular product group. Contact details of the relevant Procurement Specialist are found on the face of each purchase order. If the dispute cannot be resolved between the supplier and Procurement Specialist then either party should escalate the dispute to the Strategic Procurement Manager. Accounts Payable should also be informed, detailing the supplier concerned and invoice and PO in dispute.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Prompt Payment Code must commit to paying 95% of their invoices within 60 days.No
Does this business offer e-invoicing in relation to qualifying contracts? This is where suppliers can electronically submit and track invoices. It’s not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance? This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No