GILBERT-ASH LIMITED
Company number: NI002345
Reporting period:
1 January 2026 to 30 June 2026
Report filed on:
1 October 2026
Approved by:
Raymond Hutchinson
Contracts and payments
Do any of this business's construction contracts with its suppliers include retention clauses? Yes
Payment statistics
Average time taken to pay invoices: 30 days
Total value paid:
- within 30 days: £167,765,456 (85%)
- in 31 to 60 days: £25,765,764 (13%)
- in 61 days or more: £3,590,735 (2%)
Invoices paid:
- within 30 days: 59%
- in 31 to 60 days: 38%
- in 61 days or more: 3%
Late and disputed:
- total value of payments due in the reporting period which have not been paid within the agreed period: £3,156,713
- payments due in the reporting period which have not been paid within the agreed period: 1%
- not made in the reporting period due to a dispute: 0%
Payment terms
Shortest standard payment periods
7 days
Longest standard payment period
Answer not provided
Standard payment terms
Our standard terms vary due to the type of supply and are agreed as part of contract negotiations. Suppliers are predominantly paid on 30 days from the month end of invoice. Subcontractors, dependant on contract terms, are paid on 30 or 42 day terms, following the date of assessment
Were there any changes to the standard payment terms in the reporting period?
No
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
60 days
No further comment provided
Any other information about payment terms
No further comment provided
Retention clauses
How does this business use retention clauses?
Retention clauses are included in standard payment terms.
Does this business only use retention clauses in construction contracts above a specific contract sum?
No
Does this business use a standard percentage rate in retention clauses?
No
Does this business apply retention clause practices that are no more onerous than those applied to it on the same project?
Yes:
Retention Clauses are used in the majority of our construction contracts and are included within our standard payment terms.
Releasing money under a retention clause
Process for releasing money this business has deducted or retained under a retention clause
Money retained is released following receipt of an appropriate application from the subcontractor and confirmation that the relevant contractual conditions for release have been met. Payment is then made in accordance with the subcontract payment terms.
Is the money released in stages?
Yes:
50% at practical completion of sub-contract works and 50% at the end of the defects as outlined.
Amount retained from suppliers in the reporting period
Amount retained stated as a percentage of the money retained from this business by its clients
49%
Amount retained stated as a percentage of the total construction payments made by this business
2%
Dispute resolution process
We believe in treating our suppliers fairly and with respect and our approach is outlined in our Supply Chain Charter,
For subcontract orders where any disputes arise, these are resolved by the Quantity Surveyor in accordance with the subcontract order.
For material orders where any disputes arise regarding quantities delivered these are resolved by the Finance Department who request proof of delivery. Where any disputes regarding invoice rates arise, these are resolved by the Buying Department.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Fair Payment Code must commit to paying 95% of their invoices within 60 days.
No, this business has not signed up to a code of conduct or standards on payment practices.
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No