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THE MEDICAL PROTECTION SOCIETY LIMITED

Company number: 00036142

Reporting period:
1 July 2018 to 31 December 2018

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This information is as reported by the business, and responses are in their own words.

This report was filed on 29 January 2019

and approved by Rob Hemson

Payment statistics

Average time taken to pay invoices: 27 days

Invoices paid:

• within 30 days: 70%
• in 31 to 60 days: 20%
• in 61 days or more: 10%

Invoices due but not paid within agreed terms: 1 %

Payment terms

Shortest standard payment period

0 days

Longest standard payment period

30 days

Standard payment terms

Payment of approved invoice occurs when goods or services are confirmed to have been received; usually payment will occur on the next available payment run (which are produced every fortnight).
Example; invoice dated 1st June, received 2nd June – fully approved by the 3rd June – this would be available to pay on next available payment run, so could feasibly be paid within 7 days of receipt.
MPS does not hold authorised invoices until a set “due” date. As the statistics display, average payment term is 23 days but many invoices will be paid well within this timeframe.
The majority of contracts sit within our “standard” term of 30 days for payment. Only disputed or unauthorised invoices would exceed this deadline (or where goods/services have not been received).

Please also see Dun & Bradstreet report (reference 22-709-2806) trade payment information, which provides some further analysis of spend summary.

Were there any changes to the standard payment terms in the reporting period?

No

Maximum contractual payment period agreed

30 days

Any other information about payment terms

N/A

Dispute resolution process

Disputes

MPS operates a Purchase Order process for operational spend. We have an automated system that generates a Purchase Order number upon approval of spend by the relevant departmental approvers. This PO number is given to the Supplier to quote on their invoice. Any disputes are handled by the order originator at MPS.

For non-operational spend (payment of defence costs and other legal related spend) does not utilise a Purchase Order, but instead a unique case reference is quoted by the Supplier (usually a legal firm). Each case is handled by a Claims Manager or Case Handler, who are responsible for spend on that file. Any disputes on these invoices are dealt with by that individual who will liaise directly with the fee earner they instructed to perform work on our behalf (or liaise with 3rd parties for other legal spend)

Other payment information

Has this business signed up to a code of conduct or standards on payment practices? If so, which?

For example, signatories to The Prompt Payment Code must commit to paying 95% of their invoices within 60 days.

No

Does this business offer e-invoicing in relation to qualifying contracts? This is where suppliers can electronically submit and track invoices. It’s not just allowing suppliers to email them an invoice.

Yes

Does this business offer supply chain finance? This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.

No

Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?

No

During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?

No