MALTBY LEARNING TRUST
Company number: 07033915
Reporting period:
1 September 2025 to 28 February 2026
Report filed on:
18 March 2026
Approved by:
Natalie Liversidge
Contracts and payments
Do any of this business's construction contracts with its suppliers include retention clauses? Yes
Payment statistics
Average time taken to pay invoices: 12 days
Total value paid:
- within 30 days: £7,215,672 (98%)
- in 31 to 60 days: £96,064 (1%)
- in 61 days or more: £17,840 (< 1%)
Invoices paid:
- within 30 days: 99%
- in 31 to 60 days: 1%
- in 61 days or more: 0%
Late and disputed:
- total value of payments due in the reporting period which have not been paid within the agreed period: £1,132,918
- payments due in the reporting period which have not been paid within the agreed period: 10%
- not made in the reporting period due to a dispute: 16%
Payment terms
Shortest standard payment periods
7 days
Longest standard payment period
45 days
Standard payment terms
Most contracts have standard payment terms of 30 days, however some small local businesses have an agreement of 7 days to avoid cashflow issues. We also have suppliers with 14 day payment terms which include the local authorities and Supply Agencies.
Were there any changes to the standard payment terms in the reporting period?
No
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
45 days
No further comment provided
Any other information about payment terms
No further comment provided
Retention clauses
How does this business use retention clauses?
Retention clauses are used in specific circumstances:
Retention clauses are typically included only when one or more of the following circumstances apply:
1. The contractor’s performance presents a higher delivery or quality risk
2. The works involve significant defect‑liability exposure
3. There is no alternative form of security in place
4. The project structure or funding model requires retention -Public‑sector contract frameworks require retention to safeguard public funds.
5. Subcontractor management or supply‑chain risk is high
Does this business only use retention clauses in construction contracts above a specific contract sum?
No
Does this business use a standard percentage rate in retention clauses?
No
Does this business apply retention clause practices that are no more onerous than those applied to it on the same project?
No
Releasing money under a retention clause
Process for releasing money this business has deducted or retained under a retention clause
Checks to ensure all works are complete.
Outstanding defects (if any) are resolved and documented.
No contractual grounds exist to withhold payment.
All relevant documents are submitted.
The contractor submits a request referencing the relevant certificate, the amount of retention due for release and any supporting documentation required under the contract.
Project Manager certifies the amount due, reviews the application and issues a final certificate.
The certificate states the exact retention sum to be paid.
Payment is then made to the contractor.
Is the money released in stages?
No
Amount retained from suppliers in the reporting period
Amount retained stated as a percentage of the money retained from this business by its clients
0%
Amount retained stated as a percentage of the total construction payments made by this business
6%
Dispute resolution process
The Finance Assistant will take the initial complaint/ concern and acknowledge within 24 hours. The Finance Assistant will investigate the complaint and reply no later than 2 working days. If the complaint is still not resolved, this is escalated to the Finance Manager again replying within 2 working days and finally referred to the CFO to resolve.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Fair Payment Code must commit to paying 95% of their invoices within 60 days.
No, this business has not signed up to a code of conduct or standards on payment practices.
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No