GREENSHAW LEARNING TRUST
Company number: 07633694
Reporting period:
1 September 2025 to 28 February 2026
Report filed on:
13 March 2026
Approved by:
Will Smith
Contracts and payments
Do any of this business's construction contracts with its suppliers include retention clauses? Yes
Payment statistics
Average time taken to pay invoices: 37 days
Total value paid:
- within 30 days: £21,964,750 (61%)
- in 31 to 60 days: £8,469,020 (23%)
- in 61 days or more: £5,777,318 (16%)
Invoices paid:
- within 30 days: 67%
- in 31 to 60 days: 19%
- in 61 days or more: 14%
Late and disputed:
- total value of payments due in the reporting period which have not been paid within the agreed period: £17,733,162
- payments due in the reporting period which have not been paid within the agreed period: 43%
- not made in the reporting period due to a dispute: 0%
Payment terms
Shortest standard payment periods
14 days
Longest standard payment period
Answer not provided
Standard payment terms
30 Days is standard. However, we have a number of build contracts which follow the JCT Standard Building Contract payment terms of 14 days
Were there any changes to the standard payment terms in the reporting period?
No
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
30 days
30 Days is standard. However, we have a number of build contracts which follow the JCT Standard Building Contract payment terms of 14 days
Any other information about payment terms
No further comment provided
Retention clauses
How does this business use retention clauses?
All construction contracts include retention clauses.
Does this business only use retention clauses in construction contracts above a specific contract sum?
No
Does this business use a standard percentage rate in retention clauses?
No
Does this business apply retention clause practices that are no more onerous than those applied to it on the same project?
Yes:
This question is not applicable to our organisation’s position in the project hierarchy. As the end client/Employer commissioning the construction contract, we are the ultimate source of funding and sit at the head of the procurement chain rather than within the supply chain itself.
Consequently, there are no "upstream" retention clauses applied to us. Our retention practices are governed by our standard form of contract (e.g., JCT) directly with our Main Contractor, designed to ensure quality of delivery and the rectification of defects in accordance with industry standards.
Releasing money under a retention clause
Process for releasing money this business has deducted or retained under a retention clause
Our retention practices are governed by our standard form of contract (e.g., JCT) directly with our Main Contractor, designed to ensure quality of delivery and the rectification of defects in accordance with industry standards. Retention payments are typically released 12 months post-completion, subject to the successful conclusion of the rectification period and the resolution of any outstanding defects.
Is the money released in stages?
Yes:
Certain contracts may stipulate a phased release of these funds; where applicable, these specific milestones and percentages are clearly defined within the initial contract terms. As the commissioning Employer, we ensure these timelines are transparent and consistent with industry standard forms of contract (e.g., JCT).
Amount retained from suppliers in the reporting period
Amount retained stated as a percentage of the money retained from this business by its clients
0%
Amount retained stated as a percentage of the total construction payments made by this business
5%
Dispute resolution process
If an invoice is identified as incorrect, it must be reported as ‘In Dispute’ by the Budget Holder. The following protocol applies:
The Budget Holder is responsible for rejecting the payment authorisation and providing the Shared Finance Team with comprehensive information to facilitate an investigation.
All correspondence with the supplier regarding the query must be documented, with notes and supporting evidence attached directly to the invoice record in the system.
Once the Budget Holder is satisfied that the discrepancy has been resolved and the invoice is accurate, they must formally approve the invoice to authorise payment.
Following Budget Holder authorisation, the Shared Finance Team will release the invoice for payment through the Trust’s accounting system in the next available run.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Fair Payment Code must commit to paying 95% of their invoices within 60 days.
No, this business has not signed up to a code of conduct or standards on payment practices.
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No