YORK ST JOHN UNIVERSITY
Company number: 04498683
Reporting period:
1 August 2025 to 31 January 2026
Report filed on:
10 February 2026
Approved by:
Karen Bryan
Contracts and payments
Do any of this business's construction contracts with its suppliers include retention clauses? Yes
Payment statistics
Average time taken to pay invoices: 32 days
Total value paid:
- within 30 days: £18,118,242 (85%)
- in 31 to 60 days: £1,721,646 (8%)
- in 61 days or more: £1,494,444 (7%)
Invoices paid:
- within 30 days: 75%
- in 31 to 60 days: 14%
- in 61 days or more: 11%
Late and disputed:
- total value of payments due in the reporting period which have not been paid within the agreed period: £3,216,090
- payments due in the reporting period which have not been paid within the agreed period: 25%
- not made in the reporting period due to a dispute: 0%
Payment terms
Shortest standard payment periods
30 days
Longest standard payment period
30 days
Standard payment terms
30 days Standard payment terms
Were there any changes to the standard payment terms in the reporting period?
No
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
30 days
No further comment provided
Any other information about payment terms
No further comment provided
Retention clauses
How does this business use retention clauses?
Retention clauses are used in specific circumstances:
Dependant on contract.
Does this business only use retention clauses in construction contracts above a specific contract sum?
No
Does this business use a standard percentage rate in retention clauses?
Yes: 5%
Does this business apply retention clause practices that are no more onerous than those applied to it on the same project?
Yes:
We have retention clauses with suppliers, but not currently in place with our customers.
Releasing money under a retention clause
Process for releasing money this business has deducted or retained under a retention clause
2.5% is held until completion of contract.
2.5% released 12 months after contract completion.
Is the money released in stages?
Yes:
As above.
Amount retained from suppliers in the reporting period
Amount retained stated as a percentage of the money retained from this business by its clients
100%
Amount retained stated as a percentage of the total construction payments made by this business
3%
Dispute resolution process
Disputes will be reviewed on a case-by-case basis. Suppliers should contact Finance or their contract manager in the first instance with any queries.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Fair Payment Code must commit to paying 95% of their invoices within 60 days.
No, this business has not signed up to a code of conduct or standards on payment practices.
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No