KILNBRIDGE CONSTRUCTION SERVICES LTD.
Company number: 02708682
Reporting period:
1 July 2025 to 31 December 2025
Report filed on:
4 February 2026
Approved by:
Maninder Sandher
Contracts and payments
Do any of this business's construction contracts with its suppliers include retention clauses? Yes
Payment statistics
Average time taken to pay invoices: 53 days
Total value paid:
- within 30 days: £26,816,340 (35%)
- in 31 to 60 days: £44,058,608 (57%)
- in 61 days or more: £6,179,678 (8%)
Invoices paid:
- within 30 days: 34%
- in 31 to 60 days: 55%
- in 61 days or more: 11%
Late and disputed:
- total value of payments due in the reporting period which have not been paid within the agreed period: £17,455,173
- payments due in the reporting period which have not been paid within the agreed period: 22%
- not made in the reporting period due to a dispute: 12%
Payment terms
Shortest standard payment periods
7 days
Longest standard payment period
100 days
Standard payment terms
Payment terms are agreed with subcontractors and suppliers as part of contract negotiations and to comply with any statutory and client contractual requirements. Standard terms agreed range from 30 Days to 60 Days from month end of invoice.
Some suppliers are on 7 days to 100 days from document date.
Were there any changes to the standard payment terms in the reporting period?
No
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
100 days
No further comment provided
Any other information about payment terms
No further comment provided
Retention clauses
How does this business use retention clauses?
Retention clauses are used in specific circumstances:
Retention may be applied on a case‑by‑case basis, depending on project requirements and contractual terms.
Does this business only use retention clauses in construction contracts above a specific contract sum?
No
Does this business use a standard percentage rate in retention clauses?
No
Does this business apply retention clause practices that are no more onerous than those applied to it on the same project?
Yes:
Retention may be applied on a case‑by‑case basis, depending on project requirements and contractual terms. In some instances, upstream contracts prohibit the use of downstream retention, and in other cases, certain suppliers do not accept retention as part of their commercial arrangements. Where retention is applied, it is typically set between 2% and 5%, and is used primarily to cover the cost of defect correction and to ensure satisfactory completion of works.
Releasing money under a retention clause
Process for releasing money this business has deducted or retained under a retention clause
Kilnbridge operates a structured process for the release of retention, typically issuing the first release upon practical completion and the balance at the end of the defects liability period. The company maintains clear internal procedures to track, manage, and approve the release of retention monies, ensuring transparency, consistency, and timely payment in accordance with agreed contractual terms.
Is the money released in stages?
Yes:
First release upon practical completion and the balance at the end of the defects liability period.
Amount retained from suppliers in the reporting period
Amount retained stated as a percentage of the money retained from this business by its clients
12%
Amount retained stated as a percentage of the total construction payments made by this business
3%
Dispute resolution process
At Kilnbridge Construction Services Limited, we are committed to fair and transparent payment practices. In the event of a dispute regarding payment terms, invoicing, or any related matters, we follow a structured resolution process:
1. Initial Review – Suppliers should raise any payment concerns directly with our accounts payable team via accountspayable@kilnbridge.com. We aim to acknowledge all queries within 3 business days.
2. Investigation & Response – Our team will review the issue, liaising with relevant internal departments to verify the invoice status and resolve discrepancies. A response will be provided within 7 business days, or sooner where possible. If the matter requires further investigation, we will keep the supplier informed of progress and expected resolution timescales.
3. Escalation – If the matter remains unresolved, it will be escalated to our Finance Director for further review and resolution. Suppliers will be kept informed throughout the process.
4. Final Resolution – We will work collaboratively to reach a fair resolution, ensuring compliance with agreed contractual terms and government guidelines.
We are committed to maintaining positive supplier relationships and ensuring all payments are made in line with our agreed terms.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Fair Payment Code must commit to paying 95% of their invoices within 60 days.
No, this business has not signed up to a code of conduct or standards on payment practices.
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No