F M CONWAY LIMITED
Company number: 00706445
Reporting period:
1 April 2025 to 30 September 2025
Report filed on:
18 October 2025
Approved by:
Mark Goldsworthy
Contracts and payments
Do any of this business's construction contracts with its suppliers include retention clauses? Yes
Payment statistics
Average time taken to pay invoices: 27 days
Total value paid:
- within 30 days: £111,777,978 (74%)
- in 31 to 60 days: £35,981,049 (24%)
- in 61 days or more: £2,827,308 (2%)
Invoices paid:
- within 30 days: 70%
- in 31 to 60 days: 28%
- in 61 days or more: 2%
Late and disputed:
- total value of payments due in the reporting period which have not been paid within the agreed period: £14,579,943
- payments due in the reporting period which have not been paid within the agreed period: 9%
- not made in the reporting period due to a dispute: 72%
Payment terms
Shortest standard payment periods
7 days
Longest standard payment period
60 days
Standard payment terms
Standard payment terms are 30 days from receipt of a valid invoice. Non-Standard terms are agreed with Suppliers and Subcontractors to comply with specific statutory and/or client contractual requirements. Terms agreed range from 7 days to 60 days from month end of invoice received.
Were there any changes to the standard payment terms in the reporting period?
No
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
60 days
No further comment provided
Any other information about payment terms
No further comment provided
Retention clauses
How does this business use retention clauses?
Retention clauses are used in specific circumstances:
Retentions on construction contracts are only required in a minority of occasions where retention clauses are applied by the client.
Does this business only use retention clauses in construction contracts above a specific contract sum?
No
Does this business use a standard percentage rate in retention clauses?
Yes: 5%
Does this business apply retention clause practices that are no more onerous than those applied to it on the same project?
No
Releasing money under a retention clause
Process for releasing money this business has deducted or retained under a retention clause
Retentions are released at milestones agreed at the outset of the subcontract
Is the money released in stages?
Yes:
The agreed milestones are related to the subcontractor’s completion and defects periods
Amount retained from suppliers in the reporting period
Amount retained stated as a percentage of the money retained from this business by its clients
50%
Amount retained stated as a percentage of the total construction payments made by this business
1%
Dispute resolution process
FM Conway Limited is committed to fair treatment of all its Supply chain partners and actively promotes transparency with swift resolution of any dispute. Any dispute arising, either Suppliers or Subcontractors, the process will involve the Accounts Payable Team and the Procurement function as the first port of call. These functions are co-located in our head office to enable timely resolution. On the rare occasions where it is not possible to reach an agreement suitable to both parties the dispute will escalated to Senior Management. In extreme circumstances other methods of dispute resolution may include but are not limited to mediation, adjudication, expert determination and/or arbitration.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Fair Payment Code must commit to paying 95% of their invoices within 60 days.
Yes, this business has signed up to: Fair Payment Code
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No