J.D. WILLIAMS & COMPANY LIMITED
Company number: 00178367
Reporting period:
2 March 2025 to 31 August 2025
Report filed on:
15 October 2025
Approved by:
Dominic Appleton
Payment statistics
Average time taken to pay invoices: 37 days
Total value paid:
- within 30 days: £118,299,634 (63%)
- in 31 to 60 days: £54,931,134 (29%)
- in 61 days or more: £13,459,027 (7%)
Invoices paid:
- within 30 days: 42%
- in 31 to 60 days: 47%
- in 61 days or more: 11%
Late and disputed:
- total value of payments due in the reporting period which have not been paid within the agreed period: £27,947,480
- payments due in the reporting period which have not been paid within the agreed period: 15%
- not made in the reporting period due to a dispute: 79%
Payment terms
Shortest standard payment periods
1 days
Longest standard payment period
60 days
Standard payment terms
JD Williams have multiple payment terms, ranging from immediate payment to 60 days. This is dependent upon the type of product and the geographical location of where that product or service is being sourced from. JD Williams group have been working on clearing aged creditor balances during the reporting period.
Were there any changes to the standard payment terms in the reporting period?
No
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
60 days
No further comment provided
Any other information about payment terms
No further comment provided
Dispute resolution process
N Brown Group strives to pay its suppliers within agreed payment terms. All appropriately receipted purchase orders which have invoices matched in the payables system (Oracle) will be selected for payment on or before the due date. On occasions, our payment timings do fall short of agreed terms, usually where the appropriate order or delivery authority reference has been quoted incorrectly on an invoice, or where suppliers have not followed our supplier invoicing policy on presentation to Oracle OCR (Optical Character Recognition). We continually work with our suppliers and internal teams to try and reduce the number of instances of paying out of terms. Our dispute resolution process (required to be published) Query on unpaid invoice • Request outstanding invoice number from the supplier • Search in Accounts Payable system to see if invoice is showing on supplier account • If invoice is present & validated advise supplier of payment date determined by due date • If invoice is not present on the account, check our interface management system to identify if has been received. If yes, determine reason for rejection and advise supplier of issue, then request invoice to be resent • If invoice has never been received, contact supplier to request a copy to be sent direct to the correct Invoice submission email address reinforcing the Group’s requirements for invoice submission • We proactively request supplier statements showing all outstanding items and use this to reconcile vs the supplier account on our ledger. Copies of any missing invoices or credits will be requested and sent to the correct Invoice submission email address for processing Query regarding payment received by a supplier • If a supplier queries a payment which they have received then we request the relevant account details, payment date & amount received by them to search for the transaction in our Accounts Payable system (Oracle) • Accounts Payable will check the relevant payment and advise if it has been paid into the account that the supplier has advised • Accounts Payable will then confirm which invoice & credit note number’s the payment was settling Query regarding payment never received • When a supplier advises they have never received the payment detailed in the remittance advice we will locate the relevant invoice and cross reference the payment details in HSBC • Accounts Payable will then check to identify whether it has cleared or has been returned to our account by the bank If payment has been returned we will identify the reason for failure and contact the supplier for the correct information, we will then amend the supplier account details when received in writing and resend the failed payment. Note re change to terms If a supplier disagrees with current payment terms AP will contact the Procurement team to review the terms agreed within the contract in place, if the terms differ to the contract AP will request these to be updated with the supplier set up department, if the terms on the contract match the supplier account this will be relayed to the supplier and they can discuss with their business contact at N Brown.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Fair Payment Code must commit to paying 95% of their invoices within 60 days.
No, this business has not signed up to a code of conduct or standards on payment practices.
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No