SYSTRA LIMITED
Company number: 03383212
Reporting period:
1 January 2025 to 30 June 2025
Report filed on:
5 August 2025
Approved by:
Stephen Andrews
Payment statistics
Average time taken to pay invoices: 30 days
Total value paid:
- within 30 days: £13,672,281 (54%)
- in 31 to 60 days: £8,935,394 (35%)
- in 61 days or more: £2,794,705 (11%)
Invoices paid:
- within 30 days: 77%
- in 31 to 60 days: 15%
- in 61 days or more: 8%
Late and disputed:
- total value of payments due in the reporting period which have not been paid within the agreed period: £11,998,379
- payments due in the reporting period which have not been paid within the agreed period: 32%
- not made in the reporting period due to a dispute: 0%
Payment terms
Shortest standard payment periods
0 days
Longest standard payment period
45 days
Standard payment terms
3. PRICE AND PAYMENT
3.1 In the consideration of the satisfactory performance of the WORK, CLIENT
shall pay the SUPPLIER the CONTRACT PRICE as set out in the PURCHASE
ORDER. The CLIENT shall pay any additional fee for any extra works instructed by
it in writing based on a price agreed in writing in advance of carrying such extra
works or at the hourly rate set out in the PURCHASE ORDER.
3.2 Unless Contract Data states otherwise, the rates and prices are exclusive of
Value Added Tax (VAT) and payment shall be made within forty-five (45) days of
the date of the SUPPLIER’s approved invoice (“DUE DATE”).
3.3 The remuneration set out in the PURCHASE ORDER is inclusive of any taxes,
withholdings or duties arising out or in connection with the performance of the
WORK or this AGREEMENT. The SUPPLIER shall indemnify CLIENT against any
such taxes, withholdings or duties.
3.4 CLIENT may set-off, deduct, retain or withhold any amounts due to the
SUPPLIER under or in connection the AGREEEMENT any amounts which:
(a) The SUPPLIER must reimburse to CLIENT; or
(b) CLIENT pays on the SUPPLIER’s behalf; or
(c) is a debt from the SUPPLIER under the AGREEMENT; or
(d) that is otherwise owing from the SUPPLIER.
3.5 If CLIENT fails to pay SUPPLIER any payment as required hereunder, CLIENT
shall in addition pay SUPPLIER interest on the outstanding payment at the rate
equal to the base rate for HSBC plc plus three per cent (3%) calculated from the
DUE DATE.
3.6 CLIENT shall at all times have the right to carry out audits of all the
SUPPLIER’s records (including data stored electronically) in so far as they relate
to the WORK, for a period of two (2) years following completion of the WORK.
Were there any changes to the standard payment terms in the reporting period?
No
Were suppliers notified or consulted about these changes before they were made?
N/A
Maximum contractual payment period agreed
45 days
No further comment provided
Any other information about payment terms
No further comment provided
Dispute resolution process
2.2.4 Dispute resolution process
Upon receipt of an invoice, the requisitioner will review it for discrepancies in
pricing, quantities, terms, and other conditions as per the purchase order and
contract. If discrepancies are found and receipt of the Purchase order can not be
actioned, the requisitioner after discussion with the project manager shall notify
the supplier in writing within the delay mentioned in the T&Cs of the purchase
order and contract and not later than 15 days, specifying the nature of the
dispute.
The supplier shall investigate the issue promptly and cooperate with the company
to resolve the dispute as per process mentioned in the T&Cs of the purchase
order an contract. If the outcomes of the investigation is an adjustment of the
invoice, the supplier shall issue a corrected invoice or a credit note and send it to
the requisitioner and accounts payable department. Accounts Payable
Department shall make the final payment based on the agreed-upon adjustments.
Other payment information
Has this business signed up to a code of conduct or standards on payment practices? If so, which?
For example, signatories to The Fair Payment Code must commit to paying 95% of their invoices within 60 days.
Yes, this business has signed up to: Fair Payment Charter
Does this business offer e-invoicing in relation to qualifying contracts?
This is where suppliers can electronically submit and track invoices. It's not just allowing suppliers to email them an invoice.
No
Does this business offer supply chain finance?
This is where a supplier who has submitted an invoice can be paid by a third-party finance provider earlier than the agreed payment date. The business would then pay the finance provider the invoiced sum.
No
Under its payment practices and policies, can this business deduct sums from payments under qualifying contracts as a charge for remaining on a supplier list?
No
During the reporting period, did the business deduct sums from payments as a charge for remaining on a supplier list?
No